FreshBooks is invoicing-first accounting: estimates convert to invoices, retainers and proposals handle deposits, recurring invoices and late-payment reminders run automatically, and expenses, time and mileage are tracked against projects. Client-side payments, bank imports, double-entry reports and accountant access are included, with receipt scanning, proposals and e-signatures arriving on the mid tier. It is quick to set up and readable for someone who is not an accountant, which matters if the founder is doing the books at night. For product sellers the fit is narrower than for service businesses.
Who it is for
Small wholesale or B2B sellers invoicing a limited set of repeat accounts rather than shipping one-off consumer orders.
Key features
- Estimates, proposals and retainer billing
- Recurring invoices with late-fee reminders
- Expense capture and receipt scanning
- Double-entry reports and bank reconciliation
- Client portal with online payments
Where it falls short
Plans are gated by billable client count and every team member is a per-seat add-on, which suits agencies far better than a store processing thousands of one-off orders.
Pricing
Tiers are gated by how many billable clients you can invoice, from a handful up to unlimited on the top tier, with features layered on top. Team members are billed per person on top of the plan, and the custom tier adds lower payment processing and bundled seats. A free trial runs before billing starts.
Prices move; the tier structure is the part that stays true. Check current pricing on FreshBooks.
Alternatives to FreshBooks
Frequently asked
How much does FreshBooks cost?
FreshBooks is paid software. Tiers are gated by how many billable clients you can invoice, from a handful up to unlimited on the top tier, with features layered on top. Team members are billed per person on top of the plan, and the custom tier adds lower payment processing and bundled seats. A free trial runs before billing starts.
What is FreshBooks best for?
Small wholesale or B2B sellers invoicing a limited set of repeat accounts rather than shipping one-off consumer orders.
What are the best alternatives to FreshBooks?
The closest substitutes we list are QuickBooks and Xero. They sit in a similar price bracket but make a different trade-off, so read the weaknesses section of each review before switching.
Which platforms does FreshBooks run on?
FreshBooks is available on Web, iOS and Android.